Inforcom Technologies Pvt. Ltd. offers Digital Documentation service for data protection and archival. Digital Documentation offers systematic and compact approach to data storage as well retrieval.

Data format conversions require accuracy as well as zero data loss factor. The new format should be capable to handle the required data type as well as reproduce in the format requested.

Besides data storage, data retrieval also plays an important role in archives. The search mechanism should be user friendly covering different search criteria with minimum output time as well as accurate output format.

Different methods can be used based on the requirement of the data. The tools / applications / software / reporting system / scanning methods / compression / encryption etc. are function of data input / output approach.

The digitized data can be delivered by CD, protected files or a Internet / Intranet based web documents.

We at Inforcom Technologies can use various approaches and combinations as per the client requirement.

These approaches can be classified in to 4 major categories:

Data Insertion
The front end
The back end / Data format
Data Search & Retrieval

Data Insertion :

Data insertion is the first step in this entire process. Many project might involve this stage only. We provide many ways for this basic but important first step. Data input can be carried our by simple key-in (typing) and Scanning or in some cases via special instruments.

We have commercial setup and tie-ups for these services with round the clock operation facility.

We can provide service for
Text only
Text - Graphics combination
Graphics related assignments.

Digital Documentation can also be carried out from existing hardcopy manuals, handout, brochures etc.

The Front End :

Front end component is decided on data usage frequency and data type. Various front end tools can be used like : HTML based static web page, Visual Basic Form, ASP / PHP based interactive web page (hosted on webserver), Text files, Formatted files, graphical menu page etc.

An application can also be created specially for data access and storage with stand alone / client server / web based access methods.

The Back end / Data format :

Data collected needs to be stored by an algorithm for its indexed storage and easy retrieval. The storage can be by Database system or simple file system. The text can be efficiently stored in ASCII format. For formatted text / diagrams PDF format is used. Article based data requires file approach where a record is a long while property based data will be efficiently maintained and accessed if stored in a database tool. For each method, different storage algorithm is developed.

Data as per the requirement, format, quantity, quality and usage can be stored in image or text format. The scanning method (image scanning v/s Optical Character Recognition) will also limit the backend data storage method options.

Data Search & Retrieval :

As mentioned before the data usage frequency plays a major role in data search and retrieval method. Frequently used data requires fast and easy search facility with low process time, while for archival data, access can be through simple, user friendly but non-elaborated search tool.

Search facility can be dynamic in terms of its query generation. The user can be given a tool to form the search query. This is in oppose to the pre-fixed search options.

In a nutshell, various approaches mentioned are completely based on user requirements.