INFORCOM - PRODUCTS - ES Scoring

The members management and correspondence (MMC) application is aimed at easy and efficient membership based organisation management. A very user friendly approach with self guiding, error correcting operations.

This tool is of immense help to membership based organiastions.

A simple and user friendly form is offered to fill up the details of a contact / member. The basic information covers name, address, contact information, birth date etc. The membership information is entered in a separate area with pre-definded organisation / club names and its corresponding membership number. The age is auto calculated each time the application is started. (figure - 1)

The birth date entry generates weekly birthdate reminder with fields like name, birht date , email and contact information.

User Definded Categories

A very useful feature offered here is the user defined categories. The user can create categories to group the entries as per their business / associtions / groups / residence etc. For example, groups like doctors, s/w, electricians, insurences etc. can be created and further the entries can be grouped. (figure - 2)

Reports / outputs / print can be generated according to these groups. This is a useful approach to send correspondence, make telephone books etc. according to their activities.

During the data entry work, a duplicate check is also provided, for two reasons: to avoid duplicate entries going in and second: to avoid overwriting an old entry. Verifications are carried out and user is asked for a over writing or duplicate removal action.

Member Organization Selection

Search Facility for Members Entry

Output Search Criteria Form

Member Correspondence Form

Member Name Filtering

Printing Activity Choice
(lables, envelops, Telephone list, members details & list)

Setup for Organization Type




	The members management and correspondence (MMC) application is aimed at easy and efficient membership based organisation management. A very user friendly approach with self guiding, error correcting operations. This tool is of immense help to membership based organiastions. A simple and user friendly form is offered to fill up the details of a contact / member. The basic information covers name, address, contact information, birth date etc. The membership information is entered in a separate area with pre-definded organisation / club names and its corresponding membership number. The age is auto calculated each time the application is started. (figure - 1) The birth date entry generates weekly birthdate reminder with fields like name, birht date , email and contact information.

		The Main Features of MMC Easy member profile storage User defined catagories for members Vast selection criteria Member name filtering Correspondence drafting Telephone Book / List creation Lables and Envelopes printing Basic Data Entry for a Member
	User Definded Categories A very useful feature offered here is the user defined categories. The user can create categories to group the entries as per their business / associtions / groups / residence etc. For example, groups like doctors, s/w, electricians, insurences etc. can be created and further the entries can be grouped. (figure - 2) Reports / outputs / print can be generated according to these groups. This is a useful approach to send correspondence, make telephone books etc. according to their activities. During the data entry work, a duplicate check is also provided, for two reasons: to avoid duplicate entries going in and second: to avoid overwriting an old entry. Verifications are carried out and user is asked for a over writing or duplicate removal action.	Member Organization Selection
	A very easy and powerful search tool is offered. The search can be done by three ways: last name, first name, and telephone no. As there can be more than one entry for a criteria given, all those entries are shown. The user selects the right one and further is taken to the full entry. (figure -3)	Search Facility for Members Entry
	User Selection Criteria A wide and detailed user selection criteria form is provided for specific user selection. The criteria offered are: last name, first name, address - first line, city name (included / excluded), sex, age group etc. The selection can also be made by the categories entered. Multiple categories can be selected (e.g. doctors AND member of club x etc.). Option is availabe for selecting ALL entries irrespective of any criteria. (figure - 4) A feature also available for just knowing the count of entries satisfying the criteria (useful for correspondence count etc.) without actually loading all the entries.	Output Search Criteria Form
	Correspondence Generation Form A form is used for generating the correspondence draft. Each correspondence is individually named. There are header, body and footer sections. Header can be used fot titles, the body has the main content and the footer for footnotes. This is the master entry for a draft. (figure - 5) While actually generting correspondence for many users, a draft can be selected and if needed can be altered also, giving flexibility. Once the letter is created it can be viewed for its layout and formation. All the drafts entered can be surfed one by one and can be edited at the same time.	Member Correspondence Form
	A special feature is offered for last minute exclusion of the selected names. A grid based list is shown with entries satisfying the criteria given. This is the last chance to drop some entries before the correspondence is generated. A toggle field of yes / no is given for easy exclusion. (figure - 6)	Member Name Filtering
	This application can generate the following: - Correspondence (mail merge) - Lables - Envelops (fixed and free size) - Member details - Contact number list The free size envelop printing is a very flexible feature. The distance from the edges on the envelope is to be entered. This will fix the address printing area and rest is processed inside. (figure - 7)	Printing Activity Choice (lables, envelops, Telephone list, members details & list)
	Output Formats Lable Printing Telephone Book Printing Member Correspondence
	Setup forms are provided for creating various categories to group the entries. A simple user friendly approach with self explaining buttons do the add / remove / dave etc. basic operations.	Setup for Organization Type