MTTM System is an essential part of a toling system as Manual Tickets have to be issued when an automatic tolling system is not operational.
The Manual Toll Tickets life cycle has definite stages. This application covers all these stages with provision to store individual or group Manual Toll Ticket/s details.
The Manual tickets can be used internally within an organisation or across many organisations if the tolling work is out sourced. This application will be of immense use for consolidation of returned tickets as well as accounting.
In the first stage of the application the books are received. A SET of books are normally for a fixed class of vehicle, fixed origin-destination, no. of pages, plaza to be given to and lot number. The application auto assigns the book numbers as per the above parameters and the first page no. of the first book and the last page no. of the last book. These book no. are the key identifiers for each book till the last stage of the book life cycle. (figure 1)
The data entry for the page number as well as the size of the book lot can be configured to handle the alpha-numeric number system.
Available
Stages of MTTM System
Book Receiving and Approval
Rejection & Re-Acceptence of Book
Issue
(to) - Return (from: partial / full)
Audit
related stage marking (with levels)
Destroy
records of used books
' Ticket Book Received' Entry
Accept or Reject Books
The life cycle stages offered here are: Book Accepted or Rejected or
Other (for reprinting, minor error correction etc.), Book Issue, Book
Return, Book Audit and Book Destroyed.
The will be passing through the above life cycle stages. Bulk movement
of the books as well as single book movement is offered. validations
are performed as the books move from one stage to other to avoid multi
stage existance.
During the books movement process, the current status as well as the
desired status is displayed and reconfirmed. (figure 2)
'Ticket Book Accepted' Entry
Issue and Return Books
The stages like Book Issue and Book Return require more details.
Books can be issued to Toll Plazas as well as to the Petrolling Vehicles. The revenue collection method differs for the above receiving party. The selection of these receiving parties are stored and revenue calculation is done accordingly.
Another important stage is the Book Receive stage. The books can be received from the Toll Plazas or from the Petrolling Vehicles directly. Also the book returned can be Fully used, Fully Unused or Partially used. Each of the above case is addressed separately. (figure 3)
'Ticket Book Return' Entry
Audit and Destroy Books
Audit and books / revenue reconsilation is very important process. Various auditors evaluate the entire process and systematic reports are created for each. This application provides facility to select different auditors categories and write their comments for EACH book if needed. (figure 4)
As the used books are in bulk and after end of the accounting year (after end of the auditing) they are of no use, they are destroyed. A systematic record of the books destroyed is also provided.
'Ticket Book Auditing' Entry
easy searching facility is provided at every stage form for quick book access.
The book no. (which is the key identity throughout the application) can be searched by the single ticket no. The form shows the full detail of the required book. This searched book no. can directly be transferfed to the related processing form. (figure 5)
Ticket Book Searching
Manual Toll Ticket Management tool offers extensive reporting tool. We offer fixed criterai reports as well as user defined criteria reports. The user defined report has a detailed multi choice query building form with user friendly layout. (figure 6, 7)
The query builder form offers selection of charging method, toll plaza, trip origin / destination, vehicle class, book no, book stage name, operation date range etc. For the stages requiring more information (Issue and Return stage), other options are also offered for detailed quiry building. (eg. fully / partially / used books from plaza / petrolling).
Reporting Tool
(Report Criteria Selection 1)
The reports are mainly grouped in two categories: Vehcile Count and Amount (revenue).
Various reports include Book Life Cycle report, Book Stage report, Revenue report by date range, Stage wise book amount and count (summery or exhaustinve list), Book wise stage information, book / bulk set details, book numbering report etc.
Figure 8 shows an overview of the snapshots of the reports. User friendly tablulated or list style reports give useful information for all the queries.
Reporting Tool
(Report Criteria Selection 2)
Ticket Book Details
Ticket
Book List with Book Number Stagewise
Book List
Stagewise Book Summary
Stagewise
Book List (Exhaustive)Book
Life Cycle
Basic configurations are required for proper working of this application. These setups are offered through simple user friendly forms as shown. (figure 9)
The configurable parameters are Toll Plaza names, Tolling Methods, Vehicle Categories, Book Page count etc.
These information once stored are protected and not editable once used in the system to avoid accedental removal of it.
The setup reporting tool enlists these setup values for reference.
Plaza Name setup
The Tariff configuration is the most important parameter setting. This setup affect the revenue calculation.
The Toll amount is dependent on the charging methods used (single ticket, bulk tickets etc.), origin and destination of the trip and the class of the vehicle. After selecting these options the tariff amount is given. (figure - 10)
Also the Effective Date for this tariff is a very important input. In case of multiple tariff input for a given set of rate, the latest date values are used.
Provision is also made for different return fair if needed. i.e if the toll from place A to B is not the same for B to A, this application can handle it.
Reports are available for datewise tariff inserted.
Tariff Setup
